How do you track per-game parental duties?

[James Fairweather]

Hi, I've recently been made aware that some team managers coming from TeamSnap find that SportsEngine's lack of per-game assignments are major problem for them.  I thought the add-on Dibs module was intended to cover this gap, but that is not the case.

I can see how this feature that TeamSnap has (in its paid version) would be useful, although I've never used it myself.

So I am wondering, what are team managers who are using SportsEngine doing to assign and track per-game parental responsibilites?  (Typical examples are: who brings the snack, who does scorekeeping, timekeeping, pitch counting, field prep).

[Rob Bedeaux]

Hey James,

Dibs allows for per-game assignments–we used it when I was on my local lacrosse club board. Here is the basic setup.

1. Create a dibs session https://help.sportsengine.com/en/articles/6323249-how-to-create-a-dibs-session The dibs session is a collection of volunteer opportunities. We set them up per season by gender. So, I would set up a session called 2022 Boys Lacrosse. You could also do it for the whole club or by team; it really depends on how you want to do tracking.
2. Once the session is set up, I created volunteer categories. The categories allow parents to filter more easily through volunteer opportunities. I created things like (board/association positions, one-time events, picnics, and games (which were broken down by team e.g. 10U Black).
3. Once the categories are set up, you can create your dibs items for each game--don't worry, you can use a template and import them in bulk.
4. For games, I've attached a sample CSV for four scorekeeper records that I imported in the attached screenshot. 

Please note there are a bunch of additional parameters you can set up and various ways to track fulfillment, but this gives you the basics. You can find full documentation for Dbis at https://help.sportsengine.com/en/collections/3504187-volunteer-management and a video walk-through at https://www.sportsengine.com/training-camp/hq/dibs

thanks,

-rob

2022_Volunteer_Requirements.csv