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Explore your options for posting meeting minutes

By Loren Nelson, 07/05/16, 7:00PM CDT

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Board meeting minutes can be organized and displayed numerous ways

Many youth sports organizations choose to publish the minutes from their monthly board meetings on their website. In buzzspeak, that’s the very definition of “transparency.”

It’s a good idea to your association's members informed on the work being done by the board. Information that is deemed inappropriate to be made public (certain types of personal information, as an example) could certainly be redacted or published on a private page.

We took a look at how several organizations are posting their minutes from board meetings, and the options using Sitebuilder are limited only by the imagination. We’ll show some examples and the tools most often used by webmasters.


HOW IT WORKS

Below are what we consider some of the best practices for posting meeting minutes:

  1. Create your Meeting Minutes page
  2. Add documents and text blocks to page
  3. Link to pages displaying documents for each year
  4. Use tab element to organize documents

Create your Meeting Minutes page

Log in with your Sport Ngin account. Toggle into Edit Mode. Decide where on your site you want to playing your "Meeting Minutes" section. Typically, the meeting minutes page is in the same section as the page that displays board members. Often, the board information and meeting minutes are placed under an "About" subpage. To add a page, click the Pages button in the upper left corner, then click the Add New Page link. Choose the General page option. Name your page, choose whether you want to make it private or public then click the Create and Go To Page link. Note: The location and look of the Edit switch and Add Pages button varies depending on the Sitebuilder template.

Add documents or text blocks to page

In the top example, the Text Block or Document page elements were used to list the association's board meeting minutes. The text block element was used when there was no quorum at the monthly meeting, and thus no official meetings minutes document. The documents page element was used to link to the official meetings documents. In the bottom example, minutes for each year were simply stacked underneath a header designating the year. A three-column layout container was used to set up the page.

Link to pages displaying documents for each year 

In this example, the main meeting minutes landing pages uses the Links page element to drive viewers to each year's worth of documents. The Documents page element was used on the pages set up for each year.

Use Tab Element to organize documents 

Meeting minutes in this example were also sorted by year (or in this case season), only in this case each year's worth of documents were placed in a separate tab using the Tab Element page element.

Learn More

Check out the help center for more information on these page elements and features

  1. Adding a page
  1. What is the text block element?
  1. What is the document element?
  1. What is the tab element?

 

 
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About Loren Nelson

Loren Nelson is Community Manager at SportsEngine. He is also the National Media Editor and has served in a variety of other customer facing and media roles since 2009.

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