Using a secure online registration system with PCI Level 1 compliant payment processing is the most secure and valuable combination any youth sports organization can use to collect fees. While most YSOs have moved to eliminate the option of collecting fees offline (via paper checks), some still allow this practice, creating more work and risk for their organizations.
Having your sign ups, and fund collection, online gives you the benefit of creating reports from a single source. Keeping track off checks, cash, IOU's, for multiple teams when collecting offline will have you looking in several places, and making several phone calls, to see where things are at.
Complete reporting for all registrations in a single area
We've all heard it before.... "I'll send you that check next week". Unfortunately, next week can easily turn to next month, or worse, never. Moving to an online payment collection, as a requirement of sign up, ensures you'll get fees taken care of before athletes even begin the season.
Requiring payment minimizes unpaid fees
Chasing down checks is hard enough. When they bounce and you have to do it all over again, not only does it get time consuming and frustrating, but it starts getting expensive.
Avoid insufficient funds/bounced check fees
One of the biggest risks created by organizations accepting paper checks, is how they handle the checks. With the popularity of digital deposits, more and more checks are getting tossed into the garbage, misplaced, or filed away. This creates a prime opportunity for identity theft. Online payments in a secure PCI Level 1 compliant process minimizes this risk for you and your organization.
Highest level of security
After collecting a check, you'll have to deposit it and wait for it to completely clear before safely using those funds. This can take anywhere from 7-10 days. While that is still a standard for many online processors, Sport Ngin payment processing makes cleared funds available to you in 3 business days.
You get access to funds in 3 business days